Planning and budgeting don’t cover it all when it comes to corporate relocation, downtime being one of the biggest concerns. To move successfully and avoid excess losses, you need to reduce downtime, as unproductive hours cost you money. However, you need to be completely prepared for it because this can’t be eliminated. It can be reduced, however, so that moving becomes more efficient.
Establish a strategic plan
When you’re moving, planning is key. With the right planning, you can find out how much downtime to expect, and take preventative measures. Choose a period when there will be downtime, like holidays or seasons, and plan your move accordingly. It’ll cut down on downtime.
Use the idea of working from home
Allow your employees to work from home during the relocation process by providing remote working resources. Choose the remote working tool that’s best for your needs and train your team on how to use it. An employee can work from home or from any location of their choice. That’s the big benefit of remote working. As a result, you don’t have any downtime during the shift.
Communicate with Your Staff
Every step needs communication. Tell workers in advance so they can plan their schedules. Give them dates and timelines so they won’t get confused. Also, you could create teams and delegate certain tasks to your employees to speed things up. It’s one of those jobs to arrange and label stuff to help movers and packers‘ companies figure out what needs to be moved. Plus, it saves them time.
Keep a schedule
As well as the importance of communication, a well-planned timeline is essential to the process. Make sure everyone is informed about the relocation process and updated on the timeline. Be sure the crew knows all the details and get everything ready so packing and moving go more smoothly. By creating an organized schedule, all processes will be completed on time and there will be no delays. Maintain the schedule to ensure efficient operations.
It is recommended to move in stages rather than all at once. Your employees will be more productive with this solution, since it is easier, more practical, and more cost-effective. Alternatively, the company could organize itself department-by-department, such that by the time it reaches the last department of the office, the first few teams will already be up and running.
Always keep a backup available
Always keep a backup plan on hand in case of contingency. During a relocation, your organization may face unsightly difficulties or challenges such as delay in work, connectivity problems, or a disruption of your systems. As a result, unnecessary delays and downtime can occur, resulting in further failures. When you have a contingency plan, you can deal with the problem quickly, reducing downtime.
Finally, we would like to mention
The relocation of an office may be a time-consuming and daunting task if it is not planned well. This could lead to downtime and losses for the organization. Although it cannot be avoided, the steps outlined above can help to reduce it to a considerable extent.